This week is the 45^th Annual Municipal Clerks Week!

Municipal Clerks Week is a week-long event aimed at increasing the public’s awareness of municipal clerks and the vital services they provide for local government and the community.

Municipal Clerks Week has been sponsored by the International Institute of Municipal Clerks since 1969. In 1984 and in 1994, Presidents Ronald Reagan and Bill Clinton, respectively, signed a proclamation officially declaring Municipal Clerks Week the first full week of May and recognizing the essential role municipal clerks play in local government.

City or town clerks have a variety of functions, including preparing agendas, taking minutes, maintaining ordinance and resolution files, keeping the city or town’s historical records, and processing permits. In addition to keeping records and maintaining the city’s documents, a clerk is responsible for administering local elections.

Municipal and Deputy Clerks’ main function is to serve as the council’s foundation. Other duties include, but are not limited to, preparing agendas, taking minutes, maintaining ordinance and resolutions files, keeping the municipality’s historical records, processing permits and serving as the clearinghouse for information about the local government. They also record the actions of the various commissions and committees appointed by the council. Many serve as financial officers or treasurers, and in small municipalities, may act as chief administrative officers. Another important responsibility is administering part or all of the local election functions.

Thank you, Arizona city and town clerks, for all that you do. You are some of the many reasons why Arizona Cities and Towns work!